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Administrative Assistant (Onsite)

SeaTac, WA 98188

Posted: 07/07/2026 Job Number: 32554474 Salary: 25

Job Description

Administrative & Operations Assistant –temporary through end of September
SeaTac, WA –on-site, Monday –Friday
Benefits:
  • Medical, dental and vision insurance available
  • Paid Time Off (PTO)
Position Overview
The Administrative & Operations Assistant provides essential support to the department by managing customer inquiries, coordinating operational workflows, and maintaining accurate documentation and communication channels. This role ensures timely response to public requests, smooth internal operations, and consistent administrative support across the team.
Key Responsibilities
Customer Service & Public Response
  • Monitor and respond to department phone messages in a timely manner
  • Provide frontline customer service by receiving complaints, service requests, and general inquiries
  • Route calls, questions, and requests to the appropriate staff or department
  • Administer guest badging procedures for visitors and contractors
Operations Support
  • Separate completed locates outside the service area for monthly billing
  • Update Utility Locate website requests within required timelines (48 hours standard;24 hours for emergencies)
  • Maintain the Public Works Operations Outlook calendar, including:
    • Recording call outs
    • Processing absence requests
    • Tracking overtime approvals
  • Update the weekly call out phone schedule every Wednesday
Mail & Office Administration
  • Retrieve, sort, and distribute incoming mail and deliveries
  • Provide general office support to ensure smooth daily operations
 
Qualifications:
  • Administrative experience in office setting
  • Microsoft Office Suite proficiency
  • Attention to detail
  • Customer service experience

Meet Your Recruiter

Paul Taylor
Senior Recruiter

Seasoned recruiting professional, specializing in Accounting & Finance placements for over 15 years. Paul enjoys matching talented individuals with diverse teams to complete company objectives. He likes to consult with professionals on career moves that provide paths to career goals and consult with organizations to find solutions to staffing issues. Paul is an Avid sports fan, movie, and music lover, who enjoys spending time with family and friends.

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About SeaTac, WA

Ready to take the next step in your career? Explore our exciting job opportunities in the vibrant Seatac, Washington area! Situated in the heart of the Pacific Northwest, Seatac offers a perfect blend of urban amenities and outdoor adventures. With proximity to Seattle-Tacoma International Airport and renowned landmarks like the Museum of Flight, visitors can immerse themselves in the region's rich aviation history. Indulge in the mouthwatering flavors of fresh seafood at local eateries or catch a performance at the stunning Benaroya Hall. Home to the Seattle Seahawks and the Seattle Sounders, sports enthusiasts can cheer on their favorite teams at CenturyLink Field. Embrace the scenic beauty of the Puget Sound at nearby parks like Des Moines Beach Park or embark on a hiking expedition in the Cascade Mountains. Discover endless opportunities for personal growth and professional success in Seatac – your next career adventure awaits!